Fair News /
2018 Fair News

26
06
Tue
Special Arrangements for Tropical Cyclone & Black Rainstorm Warning Signals

All visitors are requested to note the emergency measures under the following situations. The measures will be implemented should there be a Tropical Cyclone (commonly known as “typhoon”) or Black Rainstorm Warning Signal during the HKTDC Hong Kong Book Fair 2018 and the Hong Kong Sports & Leisure Expo 2018.

 

A. Special Arrangements for Tropical Cyclone Warning Signal

I. During Move-in, Move-out
1. If a Pre-No. 8 Special Announcement or Tropical Cyclone Warning Signal No. 8 (or above) is issued during the move-in and/or move-out period, the move-in and move-out procedure will continue if situation allows.

II. Prior to Opening Hours
1. From 18 July to 23 July, if a Pre-No. 8 Special Announcement is issued before 8:30am, the fair will remain closed. In the rare situation when a Tropical Cyclone Warning Signal No. 8 (or above) is issued before 8:30am without a Pre-No. 8 (or above) Special Announcement, the same arrangement will apply.

2. On 24 July, if a Pre-No. 8 Special Announcement is issued before 7:30am, the fair will remain closed. In the rare situation when a Tropical Cyclone Warning Signal No. 8 (or above) is issued before 7:30am without a Pre-No. 8 (or above) Special Announcement, the same arrangement will apply.

3. From 20 July to 21 July, if a Tropical Cyclone Warning Signal No. 8 is cancelled at or before 6:30pm, the fair will re-open to the public two hours after the Tropical Cyclone Warning Signal No. 8 is cancelled. The closing time of Sports & Leisure Expo will also be extended to 11:00pm accordingly. Exhibitors will be allowed to enter the fairground for preparation 30 minutes after the Tropical Cyclone Warning Signal No. 8 is cancelled if situation allows. Exhibitors are reminded to return to their booths before the fair re-opens to the public. The fair, however, will remain closed if the Tropical Cyclone Warning Signal No. 8 is cancelled after 6:30pm.

4. From 18 July to 19 July & 22 to 23 July, if a Tropical Cyclone Warning Signal No. 8 is cancelled at or before 4:30pm, the fair will re-open to the public two hours after the Tropical Cyclone Warning Signal No. 8 is cancelled. The closing time of Sports & Leisure Expo will also be extended to 10:00pm accordingly. Exhibitors will be allowed to enter the fairground for preparation 30 minutes after the Tropical Cyclone Warning Signal No. 8 is cancelled if situation allows. Exhibitors are reminded to return to their booths before the fair re-opens to the public. The fair, however, will remain closed if the Tropical Cyclone Warning Signal No. 8 is cancelled after 4:30pm.

5. On 24 July, if a Tropical Cyclone Warning Signal No. 8 is cancelled at or before 1:30pm, the fair will re-open to the public two hours after the Tropical Cyclone Warning Signal No. 8 is cancelled. Exhibitors will be allowed to enter the fairground for preparation 30 minutes after the Tropical Cyclone Warning Signal No. 8 is cancelled if situation allows. Exhibitors are reminded to return to their booths before the fair re-opens to the public. The fair, however, will remain closed if the Tropical Cyclone Warning Signal No. 8 is cancelled after 1:30pm.
III. During Opening Hours

1. Once the Hong Kong Observatory issues a Pre-No. 8 Special Announcement, giving advance notice to the public that a Tropical Cyclone Warning Signal No. 8 will be issued during the fair’s opening hours, the fair will close in two hours. The Organiser will make an announcement, urging the public not to go to the exhibition centre. The ticket office will close and no further admissions will be allowed 30 minutes after the pre-announcement is made. Exhibitors and visitors will be requested to leave the exhibition venue as soon as possible.

2. In the rare situation when a Tropical Cyclone Warning Signal No. 8 (or above) is issued without a Pre-No. 8 (or above) Special Announcement, the fair will close immediately. The Organiser will make an announcement, urging the public not to go to the exhibition centre. The ticket office will close and no further admissions will be allowed. Exhibitors and visitors will be requested to leave the exhibition venue immediately.

B. Special Arrangements for Black Rainstorm Warning Signal

I. During Move-in, Move-out

1. If a Pre-No. 8 Special Announcement or Tropical Cyclone Warning Signal No. 8 (or above) is issued during the move-in and/or move-out period, the move-in and move-out procedure will continue if situation allows.

II. Prior to Opening Hours

1. From 18 July to 23 July, if a Black Rainstorm Warning Signal is issued before 8:30am, the fair will remain closed.

2. From 18 July to 23 July, if a Black Rainstorm Warning Signal is issued between 8:30am and 10am, the fair will remain closed. Exhibitors who have arrived the exhibition venue are encouraged to stay in the venue for their own safety.

3. On 24 July, if a Black Rainstorm Warning Signal is issued before 7:30am, the fair will remain closed.

4. On 24 July, if a Black Rainstorm Warning Signal is issued between 7:30am and 9am, the fair will remain closed. Exhibitors who have arrived the exhibition venue for preparation are encouraged to stay in the venue for their own safety.

5. From 18 July to 19 July & 22 to 23 July, if a Black Rainstorm Warning Signal is cancelled at or before 4:30pm, the fair will re-open to the public two hours after the Black Rainstorm Warning Signal is cancelled. The closing time of Sports & Leisure Expo will also be extended to 10:00pm accordingly. Exhibitors will be allowed to enter the fairground for preparation 30 minutes after the Black Rainstorm Warning Signal is cancelled if situation allows. Exhibitors are reminded to return to their booths before the fair re-opens to the public. The fair, however, will remain closed if the Black Rainstorm Warning Signal is cancelled after 4:30pm.

6. From 20 July to 21 July, if a Black Rainstorm Warning Signal is cancelled at or before 6:30pm, the fair will re-open to the public two hours after the Black Rainstorm Warning Signal is cancelled. The closing time of Sports & Leisure Expo will also be extended to 11:00pm accordingly. Exhibitors will be allowed to enter the fairground for preparation 30 minutes after the Black Rainstorm Warning Signal is cancelled if situation allows. Exhibitors are reminded to return to their booths before the fair re-opens to the public. The fair, however, will remain closed if the Black Rainstorm Warning Signal is cancelled after 6:30pm..

7. On 24 July, if a Black Rainstorm Warning Signal is cancelled at or before 1:30pm, the fair will re-open to the public two hours after the Black Rainstorm Warning Signal is cancelled. Exhibitors will be allowed to enter the fairground for preparation 30 minutes after the Black Rainstorm Warning Signal is cancelled if situation allows. Exhibitors are reminded to return to their booths before the fair re-opens to the public. The fair, however, will remain closed if the Black Rainstorm Warning Signal is cancelled after 1:30pm.
III. During Opening Hours

1. If a Black Rainstorm Warning Signal is issued during the fair's opening hours, the fair will remain open. Exhibitors and visitors will be encouraged to stay in the exhibition venue for their own safety.

C. Other Issues

1. Admission tickets (including VIP tickets and complimentary tickets) that cannot be used because of the temporary closure of the fair may be used during the remaining fair days. Alternatively, ticket holders can request a refund upon presentation of unused valid tickets. Refund arrangements will be announced and handled after the fair. VIP tickets and complimentary tickets are not eligible for refunds.

2. The Organiser will make an announcement on the above special arrangements through the fair website and the mass media, including radio and television stations. Exhibitors may call the HKTDC customer service hotline, at (852) 1830668, should they have any questions concerning the above arrangements.

3. Implementation of the above special arrangements may be adjusted at the time, depending on the actual conditions or upon request by the police officer in charge or security unit of the Hong Kong Convention and Exhibition Centre. The Organiser will announce the changes, if any, as soon as possible.